Accountant

About Seed Effect Uganda
It’s a Christ-centered, non-profit Economic and Spiritual development organization registered in Uganda under the National Non-Governmental Organization Bureau. Our mission is to plant the seeds that overcome poverty by providing access to economic empowerment, education, and spiritual discipleship among marginalized communities in Uganda and beyond.

ROLE PURPOSE:

The Accountant will ensure the effective management of Seed Effect Uganda’s financial resources in compliance with organizational policies, donor regulations, and statutory requirements. This role is critical for maintaining accurate financial records, preparing reports, and supporting Seed Effect Uganda’s mission by ensuring the transparent and efficient use of resources for program implementation.

Key Responsibilities:

Financial Management and Reporting

• Maintain accurate financial records, including journals, ledgers, and cash books.

• Prepare monthly, quarterly, and annual financial reports for internal and external stakeholders.

• Support budget preparation and monitoring, ensuring adherence to approved budgets.

• Prepare and submit donor financial reports following donor-specific requirements.

• Reconcile accounts, including bank reconciliations, and resolve discrepancies promptly.

 Payable and Receivable Accounts

• Process and review payment requests, ensuring accuracy, completeness, and policy compliance.

• Maintain an updated accounts payable and receivable record, ensuring timely payments and collections.

• Monitor advances issued to staff and ensure timely retirement or recovery.

 Budgeting and Financial Planning

• Assist in the preparation of annual budgets and periodic forecasts.

• Track budget performance and provide variance analysis to support decision-making.

• Ensure that program activities are implemented within the approved budgetary limits.

 Internal Controls and Compliance

• Ensure adherence to Seed Effect Uganda’s financial policies and donor guidelines.

• Conduct periodic internal audits to verify compliance with financial regulations.

• Support external audits by providing accurate and timely financial documentation.

• Ensure compliance with statutory requirements, including taxes, pensions, and regulatory filings.

 Cash Flow and Treasury Management

• Manage the organization’s cash flow, ensuring sufficient liquidity for operations.

• Monitor bank accounts and prepare monthly cash flow forecasts.

• Oversee petty cash management and ensure proper documentation of all transactions.

Payroll Management

• Process monthly payroll, including statutory deductions (e.g., PAYE, NSSF).

• Maintain up-to-date employee records related to salaries, allowances, and deductions.

• Ensure timely submission of payroll taxes and contributions to relevant authorities.

 Financial Systems and Documentation

• Maintain an organized and secure filing system for financial documents and records.

• Ensure the proper use of accounting software and train staff on its usage where necessary.

• Support the continuous improvement of financial systems and processes.

 Capacity Building and Support

• Train and support staff on financial policies, procedures, and budget management.

• Work closely with program and branch teams to strengthen financial accountability.

• Provide technical support to project coordinators on financial reporting and budgeting.

Spiritual

• Model your personal life to reflect Christian values and biblical principles both within and outside Seed Effect premises.

• Attend daily morning devotions to learn God’s word and deepen your relationship with him.

• Participate in leading morning devotions, sharing the word of God, and conducting prayers whenever called upon.

• Maintain a focus on Jesus Christ in everything you do at Seed Effect Uganda.

Personal Specifications:

• Personal confession of faith in Jesus Christ and a passionate commitment to Seed Effect’s mission to serve as a holistic tool to live out the Great Commission alongside the Great Commandment as we empower the poor to know and follow Christ, plug into the local church, and overcome physical poverty

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, Logistics, or a related field.

• Professional certification in procurement and supply chain management (e.g., CIPS, CPSM) is an added advantage.

• At least 3 years of experience in procurement and logistics, preferably in a nonprofit or faith-based organization.

• Proven experience working with donor-funded projects and knowledge of donor compliance requirements.

• Experience managing supply chains in remote and challenging locations is an added advantage.

• Proficiency in procurement and inventory management software.

• Strong knowledge of procurement regulations and logistics best practices.

• Understanding Uganda’s tax laws, import/export requirements, and supply chain landscape.

• Advanced computer skills, particularly in Microsoft Excel, Word, and PowerPoint.

• Integrity: Uphold the highest ethical standards in procurement and logistics activities.

• Attention to Detail: Ensure documentation, tracking, and reporting accuracy.

• Analytical Skills: Evaluate procurement options and logistical challenges to make informed decisions.

• Communication: Strong interpersonal and negotiation skills to interact effectively with suppliers and stakeholders.

• Problem-solving: Proactively identify and address challenges in procurement and logistics processes.

• Faith Alignment: Commitment to Seed Effect’s mission and values and the ability to work in a faith-based environment.